Multi-Site PFI | 25-Year Concession | £XXm+ Lifecycle Value
🔥 The Breakdown
The client approached us after reaching a critical point in their lifecycle budget.
What we uncovered:
- The original BCIS models were not being followed, and major asset groups (e.g. fire doors, lighting systems) weren’t accounted for at all.
- The lifecycle fund had never been actively managed—leading to major year-on-year shortfalls.
- The CAFM system only contained basic line items like “pump” or “AC” with no quantities, locations, or costs.
- PPMs had become tickbox exercises.
Example: The “pump” PPM was applied once per site—despite over 40 pumps per building.
Result: Over a decade of neglect and a lifecycle fund that was tens of millions behind its forecasted position.
🛠️ The Intervention
We began with a structured investigation:
- Full condition and asset surveys across all sites
- Gap analysis of all asset groups vs BCIS model assumptions
- Review of all CAFM data, PPM instructions, and fund allocation history
Then, we worked collaboratively with the SPV, FM provider, and NHS client to rebuild the contract strategy:
- Defined which assets should remain “invisible” or run to fail based on risk
- Created a new quantified and costed asset list, mapped to BCIS expiry years
- Produced a contract-wide lifecycle map covering the full remaining concession + 5 years post-expiry
- Built a future-proof funding profile aligned with realistic delivery capacity and actual asset inventory
📈 The Outcome
- Lifecycle fund shortfalls were clearly evidenced, prompting active recovery discussions
- CAFM and PPM strategies were rewritten to reflect real-world asset volumes
- The client avoided speculative re-scoping by using our asset-level forecasting to guide decision-making
- FM, SPV, and NHS stakeholders now have a shared, auditable view of every asset’s future
- The revised model included flexibility for future adaptation and risk-based prioritisation
🔐 Sector Confidentiality
This work was carried out under a PFI concession on a multi-site NHS estate. Project details have been anonymised due to commercial and sector sensitivity.
📩 Think Your Lifecycle Model Is Missing the Real Picture?
📞 Book a lifecycle alignment call
📂 Share your BCIS assumptions—we’ll compare them to your real asset spread
🧾 Get a fund correction strategy that works over time, not just for audit
👉 [Talk to our NHS Lifecycle Team]