🧾 Top 5 Mistakes Companies Make in Asset Registers (And How to Fix Them)

Your asset register is the foundation of good facilities management.
But let’s be honest—most of them are a mess.

From missing data to duplicated entries, we’ve seen it all.
And more importantly—we’ve fixed it.

If you’re relying on old spreadsheets or inherited data, here are the 5 most common mistakes we find during asset surveys—and how to avoid them.

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1️⃣ Missing Assets

❌ The Problem:

Boilers, fire doors, electrical panels… simply not listed.
Or even worse—whole buildings excluded from the register.

✅ The Fix:

A structured, boots-on-the-ground asset survey.
No desk-based guesswork—real-world verification.

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2️⃣ Duplicate Entries

❌ The Problem:

Same pump, listed three times.
Same room, three names.
Confused engineers = confused reports.

✅ The Fix:

We use tagging and geo-located logging to ensure unique, traceable entries.
That means less chaos, fewer errors, and no wasted service visits.

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3️⃣ No Condition Grading

❌ The Problem:

A long list of items—but no clue if they’re failing or fine.
Hard to justify budget or prioritise works.

✅ The Fix:

We apply a condition scoring model based on SFG20 and industry benchmarks.
So you can clearly see what needs attention—and what can wait.

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4️⃣ No Remaining Useful Life (RUL)

❌ The Problem:

You know the asset is there, but not how long it’ll last.
No forecasting = surprise breakdowns and unplanned costs.

✅ The Fix:

Each asset we assess includes a forecasted end-of-life.
Which means better budgeting, fewer shocks, and smarter planning.

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5️⃣ Unusable Formats

❌ The Problem:

Data buried in PDFs.
Inconsistent naming.
Non-standard formats that can’t plug into CAFM, BIM, or planning tools.

✅ The Fix:

We deliver clean, structured outputs—ready for import or integration.
Excel, CAFM, or BIM—we work with your tools, not against them.

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🎯 The Bottom Line

Your asset register isn’t just a list.
It’s your risk map. Your planning tool. Your compliance foundation.

If it’s wrong—you’re spending more, reacting more, and justifying less.

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📩 Want to Fix It?

Let us show you what a real asset register looks like.

📞 Book a free call
📩 Or request a sample report from a recent project.

👉 Get in touch today and take the guesswork out of asset management.