A large NHS hospital estate had undergone decades of phased expansion, refurbishment, and tenant changes.
While the site had Reference Data Sheets (RDS) in place, they no longer aligned with the physical building layout or installed assets.
Key issues included:
- Significant discrepancies between RDS documentation and real-world asset locations
- Maintenance contracts based on outdated scopes
- Assets being maintained and replaced without proper funding recognition
- Tenant-led modifications made without NHS engagement, impacting fire safety and infrastructure
🧰 Our Approach
AssetSurveyor delivered a full condition-based asset survey, with:
- Physical verification of all major plant, equipment, and spaces
- Cross-checking existing RDS sheets and asset lists
- Mapping undocumented alterations and verifying affected compliance areas
- Highlighting tenant installations breaching fire compartments (e.g. unauthorised IT cable runs)
📈 The Outcome
- Full realignment of maintenance responsibilities between the FM provider, SPV, and NHS
- Identification of unlisted assets allowed for funding uplifts in both lifecycle and maintenance pools
- NHS teams were able to reassess run-to-fail vs maintained assets, reducing hidden costs
- Internal engagement sessions helped bring tenant-led changes into compliance
- Improper installations (e.g. fire break breaches) were charged back to tenants, protecting NHS budgets
🔐 Sector Confidentiality
Due to the nature of this NHS facility and its operational sensitivity, specific location and partner details have been anonymised.
📩 Want to See How Realignment Could Improve Your Estate?
📞 Book a consultation
📂 Request a sample realignment matrix
📊 Or schedule a quick review of your RDS vs actual estate condition
👉 Talk to an NHS FM Specialist
📩 Contact: Matt@AssetSurveyor.co.uk
📞 Phone: +44 7308 889152