What companies get out of asset surveying is often determined by the value they give it in the first place.
For example a rushed survey that tells you that you have 10 air conditioning units and not types,age,serial numbers etc. give very little information except to say they exist.
- But understanding age and the recommended lifecycle you can program for replacement.
- Knowing the ideal maintenance regime for their locations extends their life and improves productivity lowering running and maintenance costs.
- Knowing the brand and serial number assist in locating spare parts long after the labels have been sun damaged beyond reading ability. As well as other key information on the units such as its current gas.
- Condition of the units and things affecting it are also vital in understanding how long the unit is going to last and if already it needs programming for change.
- Health and safety issues for access and procedures not being followed can often be found during the survey. Identifying these could actually save lives.
For me these are the basics but the list is a lot more extensive depending how far you are willing to go with the information. For example if you started organising your company for a replacement over a 10 year period you could actually pre-budget everything in advance. Adding to that being aware of any hazards that may affect a changeover such as gases that are now redundant.
These things though are often overlooked by companies even though people managing the assets are more than willing to assist with the data. It mainly comes down to understanding of the information, knowing what can be found from the data and knowing how and where to use the information.
Adding to that having a good solid asset list kept upto date can also identify problem units on a flagging system that are breaking down regularly. Units that are becoming obsolete, e.g. you have 10 units the same and 2 had to be replaced due to failure and being unable to find parts. You are now aware the other 8 will need replacement in the near future and that they are now beyond repair.
All in all understanding the assets from a good asset list can save the company literally a small fortune. The broken down 2 air conditioning units in our example could have had multiple call outs for engineers trying to repair them even though if the system was kept up to date you would know they are needing parts that are unavailable. With the remaining 8 if an inspection by an engineer requires any major parts you know already not to send another engineer a second time but actually program for replacement.
The true value of asset surveying is the ability to understand your entire asset list and being able to create cost reductions through management of staff and equipment via the data.